Please note that the closing date for this role has now passed.
Do you want to work at the heart of heritage policy and help to facilitate its future? The Heritage Alliance is a small charity looking for a part time Finance Manager. The successful candidate will join the Alliance’s small, energetic team based in our offices on Ludgate Hill. The role is for 2.5 days per week.
This role will cover financial management and administration, and supervision of office operations. This is a wide-ranging role, requiring a dynamic, proactive and reliable individual with a team mentality, excellent attention to detail, a strategic outlook and a track record in finance.
Job Description
Permanent Position 0.5 FTE (17.5 hours/week)
Start Date: As soon as possible
Salary: £32,000 FTE per annum (pro rata £16,000).
Leave: 24 days FTE per annum pro-rata, plus bank holidays and the Heritage Alliance Office closes between Christmas and New Year.
Line Manager: Chief Executive
Place of Work: The Heritage Alliance Office, Central London, EC4M (Flexible working arrangements can be considered)
The Opportunity
Reporting to the Chief Executive and sitting on the Senior Executive team, the post holder will work closely with colleagues to deliver the strategy for the organisation. This role will suit someone who has solid finance experience and is looking to grow and develop at an exciting time for the sector and the organisation.
Applicants should be well organised with strong financial and analytical skills, a strategic mindset, and the ability to deliver at pace with a strong ability to prioritise. A track record of working with committees is useful and a good understanding of data protection and some experience with human resource systems is desirable.
Whilst a demonstrable interest in heritage policy is useful it is not essential. The successful candidate will possess the skills needed to quickly acquire technical knowledge.
Key Competences
Experience:
- Experience of managing administrative and financial processes for a small organisation;
- Excellent bookkeeping experience with a working knowledge of QuickBooks or similar accounting software;
- Strong analytical skills and “business partnering” experience, to assist cost centre and project managers to understand and optimise financial performance;
- Experience of managing and procuring external suppliers;
Skills, Abilities and Knowledge
- A responsible, reliable and well organised self starter with great attention to detail;
- Well-developed IT skills, particularly in Microsoft Office Word, Excel and Outlook;
- Knowledge of Microsoft Office 365 and Sharepoint would be a benefit;
- Experience of CRM systems (e.g. Salesforce) would be a benefit;
- Understanding of Data Protection requirements;
- Excellent communication skills, both written and verbal;
- Ability to work in a flexible manner, to work well on own initiative and within a small team;
- Ability to build strong relationships both internally and externally.
Key Tasks
Financial Management
- Record transactions, bank reconciliations and month-end closing on Quickbooks;
- Instruct third party payroll bureau on processing of staff salaries;
- Manage online bank accounts;
- Manage accruals and prepayments;
- Invoice membership fees, renewals and other income categories, and report on aged debtors;
- Supplier payments and staff expenses;
- Preparation for audit documentation;
- Prepare monthly reports and financial analysis for cost centre and project managers;
- Ongoing reporting to the senior team on cashflow and budgets;
- Assist project managers in preparation of donor/funders reports;
- Assist the Hon Treasurer in preparation of quarterly Board reports;
- Support the Head of Development in pricing models and in the preparation of bids.
Governance
- Support the CEO by managing HR processes (annual leave, sick leave), records and information;
- Maintain staff handbook and guidelines/policies including H&S and keeping up to date with developments;
- Contribute to reporting processes and operational plans;
- Keep the organisation and trustees up to date with any legislation that is relevant to the operation of the organisation.
Senior Team
- Line management of the office manager and administrator;
- Acting as the Heritage Alliance’s Data Protection Officer;
- Undertaking the delivery of the IT upgrade project and strategic management of IT contractor and systems;
- Supporting the Chief Executive and working with the Senior Team in delivering The Heritage Alliance’s strategic plan, governance, infrastructure, and membership-related activities, deputising for the Chief Executive as required.
To apply
Please complete this application form and return to Delphine Jasmin-Belisle at development@theheritagealliance.org.uk
Application closing date: 5th December 2022 midnight
Interviews: 15th and 20th December
Equal Opportunities:
The Heritage Alliance is fully committed to the provision of equal access and opportunity as an employer.
About the Heritage Alliance
Established in 2002, The Heritage Alliance represents the independent heritage movement in England. We have a unique role, promoting and championing the sector in all its diversity:
- We influence legislation and policy through our extensive links with Government, Parliament and Sector Networks
- We bring the sector together in our advocacy and working groups, events and publications
- We help our members and the sector grow through member-only initiatives and sector support programmes with partners like the Chartered Institute of Fundraising, Media Trust and Clore Leadership.
Our membership ranges from large bodies such as the National Trust, Historic Houses, Canal & River Trust to specialist charities and community organisations, across the breadth of sector, from museums, conservation, archaeology to science and construction.